Presenter Terms & Conditions

WORKSHOP OR SHORT COURSE PRESENTER
Information, Terms, Conditions, Policies, & Procedure

LEAD PRESENTER REGISTRATION AND PROGRAM BOOK LISTING
There is one lead presenter per 75-minute workshop or 3-hour short course. Lead presenters who are CASE members (current through November 15, 2024) receive a 50% discount on their conference registration. If the lead presenter's membership expires before November 15, 2024 or if the presenter is not a current member, the presenter must renew or join to receive the 50% discount, or pay the full nonmember registration rate. The presenter will be provided with a presenter registration form if the proposal is accepted and the presenter confirms his/her participation as a lead presenter.

Only one lead presenter per 75-minute workshop or 3-hour short course will be listed on the conference website.

CO-PRESENTER REGISTRATION AND PROGRAM BOOK LISTING
Up to two (2) Co-presenters, per session, who are current CASE members (current through November 15, 2024) will receive a $25 discount on their conference registration. If the co-presenter’s membership expires before November 15, 2024 or if the co-presenter is not a current member, the co-presenter must renew or join to receive the $25 discount or pay the full non-member registration rate.

Only two co-presenters per 75-minute workshop or 3-hour short course will be listed in the conference program and on the conference website. The co-presenter will be listed after the co-presenter has registered for the conference and if their name is submitted by the lead presenter as their co-presenter.

AUDIO-VISUAL EQUIPMENT AND INTERNET ACCESS
CASE provides LCD projectors and a screen in all meeting rooms at no cost. Laptops and adapters (dongles) for MACs to use the LCD projector will not be provided. Wi-Fi access will be provided for all meeting rooms. However, this will be an open Wi-Fi network, so if you plan to stream large files, it is recommended you download them first as internet speeds cannot be guaranteed. If a presenter provides his or her own audio-visual equipment and experiences technical difficulties or equipment failure, technical support will not be available from CASE or CASE-contracted audio-visual provider.

MEETING ROOM FACILITIES
Meeting rooms will be set classroom style with tables and chairs. On average, presenters are allowed 10 minutes (at minimum) to set-up prior to the program as well as clean-up at the conclusion of the program. It is the responsibility of each presenter to leave the meeting room presentable for the next workshop.

Damage to the room (carpeting, walls, tables, chairs, AV equipment, etc.) from water or other materials used during any course will be the responsibility of the presenter. Note: Rooms do not have sinks, and water may not be readily available. Presenters may bring their own bottled water for use during their presentations. Please also note below restrictions regarding open flames and hazardous and/or flammable materials.

PROGRAM CONTENT
75-minute workshops or 3-hour short courses are not to be used as a forum for demonstrating or promoting a product or service for sale. This includes products or services for sale by for-profit and non-profit companies and organizations. Presenters are encouraged to use care when preparing their presentations to avoid any commercialism or what may be perceived by attendees as commercialism.

SALE OF ITEMS
No sale of items may occur in any meeting room at any time. Sales are restricted to exhibit booths in the exhibit hall.

SCHEDULE CHANGE REQUESTS
Once programs have been assigned a date and time, requests for changes to scheduling are highly discouraged. Should the presenter find it necessary to request a schedule change, please know that a strong possibility exists that the 75-minute workshop or 3-hour short course may not be able to be re-scheduled to accommodate the presenter’s request. CASE reserves the right to make schedule changes as necessary.

COMPENSATION
(75 minute workshop Presenter)
CASE does not compensate workshop presenters for travel, mileage, A/V equipment rental, materials, honorarium, or any other fees.

Short Course Presenter
(3 hours)
CASE does not compensate short course presenters for travel, mileage, A/V equipment rental, materials, honoraria, or any other fees. You may be reimbursed for materials used during your session based on the estimated cost indicated on your short course proposal form and the number of participants that purchase tickets for the course. Please contact CASE for a ticket sales count before purchasing materials for your short course. You will be required to submit original receipts and an itemized list of materials used. A reimbursement form and instructions will be included in your conference registration packet.

FIRE, COMBUSTIBLES, AND HAZARDOUS MATERIALS
Unless expressly permitted by the Sacramento Fire Department, no open flames are allowed.

PROHIBITED MATERIALS:

• Fireworks or pyrotechnics
• Blasting agents
• Explosives
• Compressed flammable gases (including liquid petroleum gas)
• Aerosol cans with flammable propellants
• Toxic materials including any substance regulated ender California's Proposition 65
• Gas-operated cooking equipment
• Wood matches with all-surface strikes
• Cellulose nitrate motion picture film
• Portable heating equipment
• Flammable liquids
• Flaming swords, fire batons, etc., and use of open flame devices.

To obtain more specific information about the fire code requirements relevant to the Safe Credit Union Convention Center, please contact the Sacramento Fire Department.

HAZARDOUS MATERIALS
The use of hazardous materials in 75-minute workshops or 3-hour short courses is to be avoided. The California Association of Science Educators (CASE) assumes absolutely no responsibility for presenter use of any hazardous materials wherever they are located.

Hazardous materials, flammable/combustible liquids, and compressed flammable gases are prohibited inside all meeting facilities. Hazardous materials are any substances or materials that have been determined by a federal, state, or local government authority to be capable of posing a risk or injury to health, safety, or property. Hazardous materials include, but are not limited to, pesticides, acids, alkalis, poisons, corrosives, toxins, pool chemicals, and aerosols. Only empty containers shall be used for display.

When hazardous materials are to be brought into any Sacramento meeting facilities, you must notify CASE in writing at least five (5) months in advance of the event. Storage or disposal of any hazardous materials in the facilities is prohibited.

Each presenter is responsible for compliance with all federal, state, and local laws ordinances, and regulations concerning environmental laws and hazardous materials.

Unless a permit is obtained from the Sacramento Fire Department, no open flames are allowed.

For a current list of regulated hazardous materials, containment standards, responsibility, permit applications, enforcement, etc., contact the Sacramento Fire Department.